Email

hello@theeventverse.com

Post

3^rd Floor Colwyn Chambers, 19 York Street, Manchester, M2 3BA

Personal data you provide to us

You may give us your personal data directly, for example, when you submit an application to work with us via our LaunchPad platform, contact us with enquiries, complete forms on our website, subscribe to receive our marketing communications or provide feedback to us.

Personal data we collect automatically, including through cookies and other similar technologies

When you access and use our Digital Platforms, we may collect Technical Data and Usage Data automatically, including through our use of cookies and other similar technologies. For more information about this data please see Processing Activities Schedule. For more information about our use of cookies and other similar technologies, please see the Cookies section.

Personal data we receive from third parties

We may receive personal data from third parties. Such third parties may include event suppliers and organisations we work with, analytics providers, data suppliers, third party directories and third parties that provide technical services to us so that we can provide our Services.

Personal data that is publicly available

From time to time, we may collect personal data that is available from public sources (including media publications) or that you or a third party may otherwise publish (for example on websites, posts on social media platforms, or speeches at events).

Category

Description

Identity Data

First name; and last name.

Contact Data

Email address; telephone number; social media handle; and postal/delivery address.

Professional Data

Job title and the organisation that you represent (where you or your organisation supplies products or services to us); date of birth; gender; your personal pronouns; your next of kin; accessibility requirements; dietary requirements; country of residence; nationality; details of your eligibility to work (including documents and information that we may collect to verify this); your work preferences (including areas and dates where you are available for work); skills, qualifications, training and work history; any personal data which appears in your curriculum vitae or application; and any personal data that you volunteer or we infer during an interview or your interactions with us, or as part of specific responses you provide when applying for certain roles through us.

Transaction Data

Details of services purchased from, or provided to, us, payment information (such as payment card details, bank account details and billing address).

Profile Data

Profile picture, images or avatar that you upload to our Digital Platforms; username; password; security questions and answers, and other personal data that you may provide to register an account with us on the Digital Platforms; information about your interests, affiliations and preferences (which may be voluntarily provided by you, derived from your use of our Services and/or Usage Data, and/or information that you published online, including on social media); other information that you supply in connection with your use of our Digital Platforms, or in your communications with us, including through your provision of feedback and survey responses; or the content of any communications when you contact us.

Usage Data

Data observed or collected in relation to: browsing activity on our Digital Platforms, interaction with our emails, and interaction with ads that you see as a result of the activities described in the Online Personalised Advertising section. This may include information about pageviews and events on our Digital Platforms, information about the webpage or other sources that users were previously on before reaching our Digital Platforms, information about when the session started and ended, information about views of and clicks on our ads, together with advertising or other identifiers associated with a user or their device (e.g. a device’s IDFA (iOS) or AAID (Android).

Technical Data

IP address; details of the Digital Platform(s) that you are viewing, such as full web page URL; browser type, device type and operating system and any other information available to us about the device you are using; geolocation; diagnostic data (including crash logs, launch time, hang rate and energy use, and any other data collected for technical diagnostics purposes), and any relevant unique identifiers assigned to a device or browser (including cookie identifiers).

Social Media Data

Information about your interaction with our social media pages or content, including your action (for example, where you ‘like’ or follow our page or content or comment or otherwise interact with us, our page or our content) and information related to such action (for example, date and time of action and user ID). Unless specified otherwise in this privacy notice, this personal data is not shared with us, but we may be a controller of it in relation to purposes described in this Privacy Notice.

Advertising Partner Data

Information obtained independently by our Advertising Partners as described in the Online Personalised Advertising section. This may include unique identifiers and a profile of your possible interests and characteristics, which may have been built by observing your activity on websites, apps and other digital properties, including those operated by third parties, that use our Advertising Partners’ services. Unless specified otherwise in this privacy notice, this personal data is not shared with us, but we may be a controller of it in relation to purposes described in this Privacy Notice.

Communications Data

Marketing preferences; and service communication preferences.

Third-party suppliers who provide applications/ functionality, data processing or IT services

We share personal data with third parties who support us in providing our Services and help provide, run and manage our internal IT systems. Such third parties may also include, for example, providers of information technology, cloud-based software-as-a-service providers, identity management, website design, hosting and management, data analysis, data back-up, security and storage services. The servers powering and facilitating that cloud infrastructure are located in secure data centres around the world, and personal data may be stored in any one of them. We also share your personal data with third-party service providers to assist us with insight analytics. Information about these providers can be found in our Cookie Notice

Payment providers and banks

We share personal data with third parties who assist us with the processing of payments.

Advertising partners

We share personal data with third party advertising partners. This data is used to provide you with, and measure the effectiveness of, online personalised advertising and for other advertising related activities.

Third-party post/email marketing and CRM specialists

We share personal data with specialist suppliers who assist us in managing our marketing database and sending out our post and email marketing communications and account-related communications.

Recruitment agencies and related organisations

We share personal data with external recruiters and third-party providers that undertake background checks on our behalf.

Auditors, lawyers, accountants and other professional advisers

We share personal data with professional services firms who advise and assist us in relation to the lawful and effective management of our organisation and in relation to any disputes we may become involved in.

Law enforcement or other government and regulatory agencies and bodies

We share personal data with law enforcement or other government and regulatory agencies or other third parties as required by, and in accordance with, applicable law or regulation.

Other third parties

Occasionally, we may receive requests from third parties with authority to obtain disclosure of personal data, such as to check that we are complying with applicable law and regulation, to investigate an alleged crime, or to establish, exercise or defend legal rights. We will only fulfil requests for personal data where we are permitted to do so in accordance with applicable law or regulation.

Your right of access

If you ask us, we will confirm whether we are processing your personal data and, if so, provide you with a copy of that personal data (along with certain other details). If you require additional copies, we may charge a reasonable fee for producing those additional copies.

Your right to rectification

If the personal data we hold about you is inaccurate or incomplete, you are entitled to have it rectified. If we have shared your personal data with others, we’ll let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we will also tell you who we’ve shared your personal data with so that you can contact them.

Your right to erasure

You can ask us to delete or remove your personal data in some circumstances, such as where we no longer need it or where you withdraw your consent (where applicable). If we have shared your personal data with others, we will let them know about the erasure where possible. If you ask us, where it is possible and lawful for us to do so, we will also tell you who we have shared your personal data with so that you can contact them directly.

Your right to restrict processing

You can ask us to “block” or suppress the processing of your personal data in certain circumstances such as where you contest the accuracy of that personal data or you object to us processing it for a particular purpose. This may not mean that we will stop storing your personal data but, where we do keep it, we will tell you if we remove any restriction that we have placed on your personal data to stop us processing it further. If we’ve shared your personal data with others, we’ll let them know about the restriction where it is possible for us to do so. If you ask us, where it is possible and lawful for us to do so, we’ll also tell you who we’ve shared your personal data with so that you can contact them directly.

Your right to data portability

You have the right, in certain circumstances, to obtain personal data you have provided to us (in a structured, commonly used and machine-readable format) and to reuse it elsewhere or to ask us to transfer it to your chosen third party.

Your right to object

You can ask us to stop processing your personal data, and we will do so, if we are: (i) relying on our own or someone else’s legitimate interest to process your personal data, except if we can demonstrate compelling legal grounds for the processing; or (ii) processing your personal data for direct marketing purposes.

Your rights in relation to automated decision-making and profiling

You have the right not to be subject to a decision when it is based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for the entering into, or the performance of, a contract between you and us.

Your right to withdraw consent

If we rely on your consent (or explicit consent) as our legal basis for processing your personal data, you have the right to withdraw that consent at any time. You can exercise your right of withdrawal by contacting us using our contact details in the How to contact us section or by using any other opt-out mechanism we may provide, such as an unsubscribe link in an email.

Your right to lodge a complaint with the supervisory authority

If you have a concern about any aspect of our privacy practices, including the way we have handled your personal data, please contact us using the contact details provided in the How to contact us section. You can also report any issues or concerns to a national supervisory authority in the Member State of your residence or the place of the alleged infringement. You can find a list of contact details for all EU supervisory authorities at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

As we are incorporated in the United Kingdom, our regulatory authority is the Information Commissioner’s Office (“ICO”). Contact details for the ICO can be found on its website at https://ico.org.uk.

Delivery of the Digital Platforms

Technical Data

To provide our Platforms to you, including to ensure that we’re showing you the correct notices and information, and to record your preferences in relation to our use of non-essential cookies and other similar technologies as described in the Cookies section.

Essential cookies and other similar technologies are used for this purpose. Please see the Cookies section for further information.

Performance of a contract.

Legitimate interests – to provide our Digital Platforms effectively.

Compliance with a legal obligation.

Support, maintenance and security

Identity Data

Contact Data

Registration Data

Technical Data

To administer and protect our business, the Digital Platforms, and users (including troubleshooting, dealing with errors, data analysis, testing, system maintenance, support, and security, including for fraud monitoring and prevention).

To respond to user enquiries/offer support to users. We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Digital Platforms.

To request feedback and to contact you about your use of our Digital Platforms.

Essential cookies and other similar technologies are used for this purpose. Please see the Cookies section for further information.

Legitimate interests – to run our business and to protect us and our users from harm.

Compliance with a legal obligation.

Set up and manage user accounts

Identity Data

Contact Data

Communications Data

Registration Data

Technical Data

To set up and manage user accounts, including to verify users when logging into accounts and secure areas of our Digital Platforms and keep them in working order.

To contact users about accounts.

Performance of a contract.

Legitimate interests – to provide secure and effective access to the Platforms.

Onboarding and managing freelancers

Identity Data

Contact Data

Professional Data

Profile Data

To register you as a freelancer, including facilitating necessary screenings and checks such as background checks, and assessing your eligibility to work with us.

To maintain our freelancer customer databases.

Performance of a contract.

Legitimate interests – to provide the Services in an effective, safe and efficient way.

Compliance with a legal obligation.

Payroll administration

Identity Data

Contact Data

Transaction Data

To facilitate payments to you in connection with work you carry out through us as a freelancer.

Performance of a contract

Legitimate interest – the ability to carry out payroll, general HR and business administration in an efficient manner, to ensure we make payments due to you for your services, and to plan around your absence where necessary.

Compliance with a legal obligation.

Managing your contract or services agreement

Identity Data

Contact Data

Profile Data

Professional Data

To administer and manage your services agreement or our contract with you, including entering it, performing it and changing it as necessary.

To maintain appropriate business records during and after your employment

Performance of a contract

Legitimate interest – to have an accurate record of your services contract for its performance and variation

Compliance with a legal obligation.

Supporting and managing your work, performance, any health concerns, and your search for future employment

Identity Data

Contact Data

Profile Data

Professional Data

To support and manage your performance, including assessing and supporting you in connection with:

·       your performance;

·       your compliance with our policies;

·       any disciplinary allegations, investigations and processes in which you may be directly or indirectly involved;

·       investigating any suspicions of misconduct;

·       your health, including medical or doctors’ notes, return to work plans, and medical and occupational health reports; and

·       providing references in connection with your search for new employment

Performance of a contract

Legitimate interest – the ability to support our workforce and help career development, ensure compliance with our policies, and the investigation of grievances where this becomes necessary.

Compliance with a legal obligation.

Monitoring of diversity and equal opportunities

Identity Data

Contact Data

Professional Data

Profile Data

To review our equal opportunity profile in accordance with applicable legislation, assess how we are performing in connection with our diversity targets, and ensure we are promoting diversity and equal opportunities

Legitimate interest – to ensure that we have an equal and diverse workforce

Article 9(2) GDPR condition: processing is necessary for reasons of substantial public interest

Purpose

Personal Data Processed

Description

Lawful Basis

Enquiries

Identity Data

Contact Data

Profile Data

Professional Data

To manage and respond to your enquiry.

Legitimate interests – to help with your enquiry, provide a good standard of service and improve our customer services.

Survey and feedback

Identity Data

Contact Data

Profile Data

To help us to monitor and improve our Digital Platforms and Services.

To assist with the selection of future service lines and to train our personnel. 

Legitimate interests –  to improve our Services and provide them in an effective way, and to study how customers use our Services, to develop them and grow our business.

Business administration and legal compliance

Identity Data

Contact Data

Profile Data

Usage Data

Technical Data

Communications Data

Professional Data

To comply with our legal obligations.

To enforce our legal rights or defend against potential legal claims.

To protect the rights of third parties.

To facilitate a business transition such as a merger, reorganisation, acquisition by another company, or sale of any of our assets.

Legitimate interests – to operate our business effectively.

Compliance with a legal obligation.

Managing any disputes and legal or regulatory matters or proceedings

Identity Data

Contact Data

Professional Data

Transaction Data

Profile Data

Usage Data

Technical Data

Communications Data

To manage, defend or respond to a dispute or legal or regulatory matter or proceeding affecting us.

Legitimate interest – the  ability to respond to and defend against legal claims

Compliance with a legal obligation

Receipt of products and services from our event suppliers/ service providers

Identity Data

Contact Data

Transaction Data

To manage our relationship with our suppliers.

To receive products and services from our suppliers.

Performance of a contract.

Legitimate interests – to facilitate ensure that we have an effective working relationship with you or the organisation you represent and can receive the services that you or your organisation provides, and provide our services to others effectively.